The Opportunity
Position Overview
As the Program Administrator Coordinator, you will be responsible for the creation, coordination and implementation of program administrative operations. You will report to the Senior Manager, Strategic Operations to execute and ensure the success of program administrative operations.

We are looking for someone who is detail-oriented, organized, comfortable working in a team setting and confident leading multiple projects at once with strong administrative competencies and alignment with the overall mission of our organization. This individual should be passionate about improving the lives of youth within communities and advancing STEM equity through philanthropy.

If you are interested in driving transformational change, we welcome you to apply!

Position Details

  • Contract Type/Term: Full-time, Indefinite
  • Hours of Work/Schedule: 35 hrs/week
  • Available Positions: 1
  • Start Date: April 2024
  • Job Location(s): Toronto, 71 Regent Park Boulevard + Remote Work
  • Reports To: Senior Manager, Strategic Operations
  • Deadline to Apply: February 19, 2024

Major Duties and Responsibilities (including but not limited to)

Program Administration

  • Co-develop forms, processes, and systems for participant intake, profile updates and screening
  • Work with program teams to ensure effective implementation of participant intake process, profile updates and administration
  • Work with programs team to ensure appropriate and effective telecommunication lines (phone and text messaging)
  • Collect, organize, and securely file hard copy paperwork, forms and other sensitive documentation in Visions of Science headquarters

Special Events & Initiatives

  • Support administration and coordination of special events
  • Recruit event volunteers in line with event logistical/coordination needs and objectives
  • Oversee team of coordinators, leads, and volunteers to implement special events and initiatives

What We’re Looking For
Key Knowledge, Skills, Competencies

  • Quality-Focused
    • Strong organization skills
    • Detail oriented
    • Ability to set priorities and meet tight deadlines
  • Other Key Skills
    • Works both independently and cooperatively in a team environment, while maintaining the flexibility to adapt to the changing circumstances and priorities of a dynamic and growing organization
    • Ability to work with diverse and multi­disciplinary teams
    • Proficient in MS Word, MS Excel, Google Drive
    • Experience with data management an asset
    • Outstanding verbal and written communication skills

Experience & Expertise

  • Education and Training
    • Candidates who are interested, pursuing or have completed a field of study related to STEM, education, social work, or child and youth care are preferred
  • Experience
    • A minimum of one (1) year of administrative experience
    • Leadership experience in community development projects focused on children and youth from low­-income/marginalized communities
    • Documented experience in event management, office administration, and staff management
    • Demonstrated experience working with diverse teams
  • Additional Asset(s)
    • Lived experience in low-income and racialized communities
    • Require minimum supervision and have the ability to work independently and in a team environment

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Starting Salary: $46,230 - $47,617 Comprehensive benefits package including: extended health and dental; Group Registered Retirement Savings Plan (GRRSP) matching contributions; paid vacation plus 2 weeks paid office closure for winter holidays; “Flexible Fridays” year round

How to Apply

Application Process TO APPLY: Please submit your application by February 19, 2024 at 11:59 PM You must include the following in your application:
  • Resume
  • Statement of Interest
    • Written letter (max 500 words) or link an unlisted video (max 1 minute) in your application submission touching on the following:
      • Tell us about yourself
      • Why do you want to work at Visions of Science? What impact do you want to have?

About Visions of Science


Visions of Science is committed to advancing STEM equity by intentionally supporting youth and communities who experience significant barriers to participation. We facilitate community-based youth engagement programs, provide support for families and educators, and advocate for equitable STEM education, and opportunity throughout the system. We believe that when youth understand the possibilities within STEM, they are empowered with the relevant skills and knowledge to be leaders in their community, agents of change for society, and good stewards of the planet. To learn more about Visions of Science please visit: www.vosnl.org.

Authentic Representation

Visions of Science prioritizes facilitating power, platform, and agency to individuals who represent the ethnicities, cultures, and lived experiences of the children and youth in the communities that we partner with - in all areas of the organization and our work. We strongly encourage individuals from equity-deserving groups who are historically underrepresented in STEM to apply.