Overview

ABOUT THE ROLE

The Program Director develops, implements and evaluates the annual program activities for the Quinte Arts Council. The Director oversees membership, donor and sponsor relations.

The Director ensures the effective delivery of marketing and public relations outreach to audiences and implements a range of activities including the creation of sponsorship materials, fundraising campaigns and donor stewardship programs.

Key responsibilities:

Develop implement and evaluate programs for Quinte Arts Council including: membership, ongoing programming, special projects, collaborations, donor recognition and other initiatives as required
Produce reports, sponsorship booklets, and donor solicitation materials as required
Ensure a relevant online and social media presence

Activities and Deliverables:

Membership

Collaborate with the Communications Director to develop and implement membership development strategy;
Supports the preparation of membership materials such as brochures, letters, email communications, invoices, renewal reminders and receipts;
Responds to the inquiries and needs of the membership and supports membership fulfillment;
Programming and Communications Implementation;

50% of time

Responsible for developing and implementing the annual program strategy, work plans, timelines and key messages to ensure alignment between strategic plan, program, development and marketing objectives;
Assist with program evaluation by collecting information needed to report on program impact;
Review and revise current programs, and be open to bring new ideas to implement;
Identify strategic partnerships that lead to enhancing the QAC impact and reach;
Connect and coordinate guests, artists, contractors, suppliers, community partners, as needed for each program;
Be the primary contact for program participants and attend scheduled events and programs, when possible.

Program marketing:

Organize and implement project specific marketing action plans, including social media, advertisements, community outreach, e-mail campaigns;
Design marketing and other program materials.

Online presence:

Plan and implement a social media schedule and manage content flow to various channels for the programming;
Ensure all website content is up-to-date;
Track social media analytics for sponsors and funders;

Evaluation:

Monitor results of programming activities and make recommendations for future;
Monitor success indicators, audience feedback and uptake from media;
Outreach and Fund Development.

30% of time

Supports and implements annual fundraising campaigns;
Supports the preparation of membership and fundraising materials such as design of brochures, letter templates, email communications, renewal reminders, and others;
Prepares and/or participates in the preparation of funding proposals and progress report(s) as required;
Monitors progress and compliance with funding providers ensuring that all recognition reporting requirements are adhered to;
Assist with the development of sponsorship materials;
Engages in ongoing research to identify corporate sponsorship opportunities.

Donor and sponsor recognition:

Fulfill sponsor recognition obligations and maintain visibility report statistics;
Produce donor recognition messaging and posts;
Implement marketing and recognition strategies;
Implements donor stewardship for Quinte Arts Council.

Grant and Proposal Writing

Prepares and/or participates in the preparation of funding proposals and progress report(s) as required;
Monitor progress and compliance with funding providers ensuring that all reporting requirements are adhered to;
Liaise with funders as required;
Research and identify opportunities for diversified revenue generation from foundations, private funders, etc.

Planning and Administration:

15 % of time

As part of the Quinte Arts Council team, participates in strategic planning and direction for the organization;
Member of board committees, including Fundraising Committees;
Knowledgeable about the membership and the arts community in general;
Attends relevant networking opportunities as required and within budget;
Ensures accuracy of financial records for all membership, donations and sponsorships;
Ensures that the database of members/donors and other stakeholders is current;
Contributes to the identification of ways to design and improve database, CRM and mailing lists for all stakeholders;
Ensures proper systems for invoices and charitable receipts;
Contributes as required to completing grant applications, government forms and charity returns.

Other Related Duties:

5 % of time

As required, respond to inquiries from the general public;
Participates in partner activities;
Other duties as assigned by the Executive Director

QUALIFICATIONS

Education / Experience Requirements :

University Degree or College Diploma, or equivalent work experience in program administration, fundraising, sales, communications, membership services; marketing, social media and strategic planning
Knowledge, Skills and Abilities

Communication skills
Ability to use and proficiency in Microsoft Office Suite, and Adobe Creative Suite
Ability to produce marketing materials, from generating a creative brief to the final product
Ability to prioritize and execute multiple tasks to timely and effective completion
Teamwork and relationship building skills
Demonstrated experience writing on-line for websites and blogs, newsletters, media releases and brochures
Ability to conduct surveys and provide analysis
Proficient with social media, engagement analytics, and knowing your audience;
Organizational skills
People skills and the ability to work with staff, volunteers, press, donors, and Quinte Arts Council members
Ability to adhere to deadlines and budgets

Tagged as: Administration, Event Coordination, Project Lead, Nonprofit

Compensation

COMPENSATION Salary range: $35,000–$40,000 depending on experience Professional development budget available for staff. PERKS Flexible work schedules Start with 2-weeks vacation, additional paid time off during the winter holidays 10 days per year in sick leave

How to Apply

Quinte Arts Council values and deeply appreciates and prioritizes applications from members of equity-seeking and underrepresented groups, including those who self-identify as: First Nations, Inuit, Métis, deaf, applicants with disabilities, new immigrants and refugees, LGBTQ+, Black, and people of colour. Quinte Arts Council is an equal opportunity employer. Our work is guided by these principles: equity, respect for artists, integrity, inclusiveness, engagement and collaboration. We thank all applicants for their interest and are honoured that we are being considered as a potential employer. We often receive a high volume of applications and as much as we would like to respond to each one of them, sometimes, we are just unable to do so. We will only contact those whom we wish to interview. Please be assured that your application will be reviewed thoroughly and carefully. Apply to janet@quinteartscouncil.org