Role: Manager of Finance and Operations
Location: Downtown Toronto, Canada
Start Date: June 2019
Deadline for applications: May 22, 2019 – interviews will occur on a rolling basis
About Meal Exchange:
Founded in 1993, Meal Exchange’s mission is to invest in youth-led solutions across Canada to create a just and sustainable food system for people and planet. By leveraging food as a tool to drive social change, we support youth-led social innovations, advocate for institutional and policy change, and develop diverse communities of civically-minded, solutions-oriented youth leaders.
The Manager of Finance and Operations will be a strategic thought-partner and report to the Executive Director. The successful candidate will be responsible for managing Meal Exchange’s finance and operations functions. This position requires a person with keen attention to detail and the ability and desire to multi-task and take on a wide range of responsibilities. Experience with financial oversight, budgeting experience and accounting is required.
The Manager of Finance and Operations will additionally support with the operational and administrative aspects of the organization. The successful candidate will work with colleagues and the Executive Director towards the smooth internal functioning of the organization, ensuring procedures are in place to provide a high-engagement and productive culture. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization
- Prepare, review, analyze, and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements.
- Oversee the process of monthly bank reconciliations, tracking receivables, creating invoices, processing reimbursements and payroll.
- Collate financial reporting materials for all funder/donor segments, and all financial, project/program and grants accounting; ensure all implicated individuals/teams have full understanding of their responsibilities in grant management.
- Lead the financial year-end process, working with bookkeeper and program staff to ensure revenues and expenses are appropriately recorded and reconciled.
- Coordinate and lead the annual audit process, liaise with external auditors and the Treasurer of the board of directors; assess any changes necessary.
- Lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes that have budgetary implications.
- Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary finance policies and accounting practices.
- Effectively communicate and present the critical financial matters to the Executive Director, board of directors and treasurer.
Operations and Administration:
- Further develop Meal Exchange’s human resources and administration, including professional development, compensation and benefits, performance evaluation, training and recruiting.
- Ensure that recruiting processes are consistent and streamlined.
- Establish and manage a training/on-boarding program to educate other team members regarding staff tools, policies and procedures.
- Work closely and transparently with all external partners and third-party vendors/consultants.
- Oversee administrative functions as well as office management to ensure efficient and consistent operations
- Ensure all legal and regulatory documents are filed and on time
Project Management & Grants Compliance:
- Ensure all reports (financial and narrative) are completed and submitted on time and in accordance with our agreements, coordinate with relevant teams to compile report.
- Create processes and structure to manage continuous refinement of efforts, improving delivery of our agreement while making life easier for our teammates.
- Coordinating the submission of follow-on funding applications.
- Educating and training employees on compliance with our funding agreements.
- Ensure financial processes are in place to support our reporting processes.
- Post-secondary education in Finance, Accounting, Administration, Management
- At least 3-5 years of financial and operations management experience
- Understanding of GAAP and non-profit accounting, accounting designation is an asset
- The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination
- Ability to translate financial concepts to – and effectively collaborate with – colleagues who do not have a finance background
- A track record in grants management
- Experience producing reports and querying data in Quickbooks, or similar accounting software
- Excellent project management skills and analytical ability; keen problem-solving skills which enable sound decision making
- Ability to manage multiple priorities at the same time
- Ability to coordinate between multiple teams to deliver project aims and objectives
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- Familiarity with the charitable sector financial and legal requirements
CompensationCompensation Salary commensurate with experience. All employees are provided with a comprehensive health/dental benefits package and 3 weeks of vacation each year.
How to ApplyApplication process: Please include your cover letter, resume, and contact information for 3 references and submit to firstname.lastname@example.org. In your cover letter, show us your commitment and passion - we want to know what drives you to make change in the world, and why you’re the right fit for Meal Exchange and this position. We want to know how your experience and specific track record makes you the right person for this job. We thank all applicants for their interest but only short-listed applicants will be contacted. Interviews will occur on a rolling basis, so apply early. Meal Exchange is committed to employment equity initiatives, and to having a team that reflects the diversity of the issues and communities we work with. We welcome the wide range of experiences and viewpoints that applicants may bring, including those based on race, ethnicity, sexual orientation, gender identity and expression, ability, age and religion. We welcome both lived and academic experience, and encourage applicants to note this in their application. In our inclusive workplace everyone is assured the right of equitable, fair, and respectful treatment.
About Meal Exchange
About Meal Exchange:
Meal Exchange engages young people to take an active role in creating a just and sustainable food system. A national registered charity founded in 1993, we work with over 40 universities and colleges in Canada and our programs have been run in over 100 communities across the country. At Meal Exchange, we believe that post-secondary campuses are an important leverage point for working towards food security and sustainability in Canada, and that student leaders have the power to drive this change. Serving the largest network of student food leaders in Canada, Meal Exchange provides these young people with mentorship, resources, leadership opportunities and connects them with their peers and stakeholders across the country.